People Inc. Employee Self Service
Empower employees and managers with simple, secure self-service tools Request DemonstrationDownload BrochureEasy to use ι Web Based ι Reduces administration ι People Inc. HR add-on module
An easy to use, configurable Employee Self Service add on module for People Inc. HR, designed to reduce administration and keep employee information up to date — accessible from PC, tablet, or mobile.
The Employee Self Service module helps organisations streamline everyday HR processes such as holiday requests, sickness reporting, and maintaining personal details, while giving managers better visibility of their teams.
What do you get.
The Employee Self Service module includes the following as standard:
Employee & Manager self-service:
- Employees can view their own key details
- Managers can view relevant information for their teams
- Update personal contact details and emergency contact details
- View attached documents
- Company news
Absence & holiday management:
- Request and authorise holiday bookings
- Register sick leave
- Complete Return to Work Form
- Email notifications
- Team holiday viewer
- Personal absence calendar
Optional Add-on Modules*
- Self Service Appraisals
- Self Service Timesheets
- Self Service Expenses
*Additional cost applies for optional add-on modules.
Book a free online demonstration of People Inc.
Frequently Asked Questions
What is People Inc. Employee Self Service (ESS)?
People Inc. Employee Self Service (often shortened to ESS) is a secure, web-based self-service portal that connects to People Inc. HR. It allows employees and managers to complete common HR tasks online—such as holiday requests, absence reporting, and updating personal details—helping reduce HR administration.
Is People Inc. Employee Self Service cloud-based?
No. People Inc. Employee Self Service is a web-based module that works alongside your People Inc. HR system that is installed on your companies infrastructure rather than in the Cloud.
In most cases, organisations use it to provide browser access (on PC, tablet, or mobile) while keeping People Inc. data under the organisation’s control.
What can employees do in the People Inc. ESS portal?
Depending on your configuration, employees can:
- View their own key HR details
- Update personal contact information and emergency contacts
- View attached documents (e.g., policies, letters)
- Access company news/announcements
- Request annual leave/holiday and track requests
- Record sickness/absence and complete return-to-work information
What can managers do in People Inc. Employee Self Service?
Managers can use ESS to support team management tasks such as:
- Viewing relevant information for their team members
- Approving/authorising holiday requests
- Viewing team holiday/availability
- Receiving email notifications for approvals and key absence events
Does People Inc. ESS support holiday requests and approvals?
Yes. Holiday booking and authorisation is a core part of the Employee Self Service module. Employees can submit requests and managers can approve them, which helps streamline the process and improves visibility across the business.
Can employees report sickness and complete return-to-work forms in ESS?
Yes. People Inc. ESS supports sickness reporting and can include a Return to Work Form process (depending on how your organisation chooses to set it up).
Does the ESS module send automated notifications?
Yes. ESS includes email notifications to help keep employees and managers informed—for example, when a holiday request is submitted, approved, or declined, or when an absence-related action is required.
Can employees access People Inc. ESS on mobile?
Yes. Because it’s web-based, People Inc. Employee Self Service is accessible from PC, tablet, or mobile, making it suitable for desk-based and frontline teams.
What’s the difference between People Inc. HR and Employee Self Service?
People Inc. HR is the core HR system used to store and manage employee records, HR processes, and reporting.
Employee Self Service is an add-on module that provides a self-service front end so employees and managers can complete everyday tasks directly—reducing HR admin and keeping records up to date.
Is People Inc. Employee Self Service suitable for UK organisations?
Yes. People Inc. is widely used by UK organisations, and ESS supports everyday processes common in the UK such as holiday booking/approvals and absence reporting. Configuration can reflect your internal policies and approval workflows.
Who implements and supports People Inc. Employee Self Service in the UK?
PeopleFirstHR are a UK-based People Inc. implementation and support partner, providing setup, configuration, training, and ongoing support—so you’re supported locally rather than relying on an overseas helpdesk.
Can the Employee Self Service module be configured to match our processes?
Yes. People Inc. ESS is designed to be configurable, so it can align with your workflows (e.g., who approves holiday, what information is captured for sickness, what employees can update, and what managers can view).
What optional self-service modules are available with People Inc.?
People Inc. can be extended with optional self-service add-ons (additional cost applies), including:
- Self Service Appraisals
- Self Service Timesheets
- Self Service Expenses
How do we book a demo of People Inc. Employee Self Service?
You can request a free online demonstration using the form on the page. A demo can be tailored to show the specific workflows you want to improve—holiday approvals, sickness reporting, employee data changes, manager visibility, and more.
How quickly can People Inc. Employee Self Service be implemented?
Typically People Inc. Employee Self Service can be implemented in days not weeks. Timescales depend on your requirements (e.g., what features you enable, approval workflows, data fields, branding, and training). PeopleFirstHR can confirm an implementation approach and timeline after an initial scoping call or demo.