People Inc. for the Construction Industry

---

CASESTUDY

From Spreadsheets to Control:

How Construction Firms Can Centralise Training, Compliance and HR Records with People Inc.

Delivered by PeopleFirstHR — UK HR software implementation specialists

---

Results at a glance

Construction-ready training records in one central system (instead of spreadsheets and paper files)

Training renewal reminders to reduce missed expiries and compliance risk

Role-based training matrix to quickly see who’s qualified for what

CITB grant tracking (availability + payments) to support funding administration

Client-ready reporting to evidence training, competence and compliance faster

---

BACKGROUND

Client snapshot

Sector: Construction / contracting businesses (UK)

Primary focus: Training records, compliance evidence and renewals

Common starting point: Paper files and spreadsheets

Core requirement: A construction-ready way to manage training, cards and renewals—without heavy admin

---

THE CHALLENGE

Construction training compliance is high-stakes — and spreadsheets don’t scale

In construction, training and competence records aren’t “nice to have”—they’re critical for health & safety, client requirements, and site access.

But many construction firms still manage training records through:

• spreadsheets maintained by one person
• paper certificates stored across folders and depots
• ad hoc reminders (or no reminders) for renewals

That makes it difficult to answer basic operational questions quickly, such as:

• Which operatives have CSCS cards expiring in the next 30–60 days?
• Which job roles are missing required training?
• What evidence do we have ready for a client audit or pre-qualification questionnaire?
• Which courses should we book next quarter—and what budget will that require?
• What CITB grants are available, claimed, and paid?

The result is predictable: time-consuming admin, increased risk of missed renewals, and pressure when a client needs evidence “by tomorrow”.

---

THE SOLUTION

People Inc. HR software — enhanced for construction training, cards and compliance

Following research in 2017 (with G Acceleration) showing limited options for construction-specific training management, PeopleFirstHR partnered with G Acceleration to create a bespoke construction-focused version of People Inc.

People Inc. HR software (core platform)

People Inc. is a comprehensive HR system with a wide range of modules, including:

• Job and contractual details
• Holiday and absence tracking
• Training and development
• Remuneration (salaries and benefits)
• Fleet management
• Recruitment
• Equipment tracking
• Disciplinary and grievance
• and more

It also includes a built-in screen designer, meaning the system can be configured to meet very specific business requirements—a major advantage for construction businesses with varied roles, sites, and compliance needs.

People Inc. for the Construction Industry (training + compliance enhancements)

The construction version strengthens the Training and Development module to support common construction workflows, including:

• Manage all types of training records (construction and non-construction)
• Build a training matrix by job role (visibility of competence at a glance)
• Trigger training renewal reminders automatically
• Identify CITB grant funding availability
• Track CITB grant payments
• Administer course bookings
• Manage CSCS card records and renewals
• Record professional memberships
• Manage budgets
• Generate reports
• Provide clients with evidence of training quickly
• Plan future training programmes

To reduce setup time, the system can be pre-populated with common construction courses, and updated as CITB grant rules change.

---

IMPLEMENTATION

Practical setup that reduces admin quickly

Construction businesses typically don’t need a long “systems project”—they need a solution that’s:

• straightforward to adopt
• structured enough to keep data consistent
• flexible enough to match real job roles and training rules

What PeopleFirstHR delivers

• Setup and configuration of the system around your job roles and requirements
• Training matrix structure aligned to role-based compliance
• Training renewal reminders configured to fit your business rules
• Reporting so training evidence is easy to produce for clients and audits
• Optional support around CITB-related tracking workflows

---

IMPACT

Less chasing, fewer surprises, stronger compliance visibility

By centralising construction training and compliance records in People Inc., the ongoing benefits are clear:

• Reduced admin time spent updating spreadsheets and chasing certificates
• Earlier visibility of upcoming renewals, reducing last-minute scrambles
• Stronger audit readiness, with faster client evidence and reporting
• Improved planning, with better control over bookings, budgets and future training needs
• More confidence that operatives are suitably trained for their roles and site requirements

This is the kind of operational improvement that helps construction firms stay compliant while keeping admin overhead under control.

---

COST

Cost effective construction HR and training management

People Inc. is designed to be both powerful and cost effective, with ongoing costs from as little as £349 per annum.

That makes it a practical option for construction firms that want to manage:

• training and compliance
• HR records
• and wider “people” processes

without adding expensive systems overhead.

---

Ready to improve construction training compliance and renewals?

If you’re managing construction training records in spreadsheets—and renewals, cards and evidence are getting harder to control—People Inc. can give you a central system built for the realities of construction compliance.

☎ 0330 223 6180	✉ enquiries@peoplefirsthr.co.uk

www.peoplefirsthr.co.uk